Author Topic: Proofreading  (Read 42 times)

Online heartsongjt

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  • A/K/A Jan (Sanford) Tetstone
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« on: March 09, 2019, 05:12:50 PM »

Proofreading is the final stage of the editing process.

Proofread only after you have finished all of your other editing revisions.

The terms 'proofreading' and 'editing' are sometimes used interchangeably, but there are important differences between the two.


Corrections are made  in: punctuation, spelling, and sentence structure.


Proofreading focuses on correcting superficial errors in spelling, grammar, syntax, punctuation, and formatting.

There’s a lot to keep in mind while proofreading a book. The following proofreading tips can help you organize the details. -Jan


**A Note About Word Breaks
If you’re proofreading a print book, standard proofreading procedure involves checking that words at the end of lines are breaking in the right places. There are many do’s and don’ts surrounding word breaks—far too many to discuss here. The gist is that you want words to break in a way that won’t distract the reader or interrupt the flow of reading. Looking up words in a dictionary will help you to break them correctly.

Develop a plan.
There are many steps to proofreading a document. Decide the order in which you’ll do things. For example, we tend to run a book through a consistency checker like PerfectIt Pro* before we begin an initial read-through so we can preview any inconsistencies in the book. We then do a focused, beginning-to-end, word-by-word read-through, marking up errors as we go. We might do a separate pass, using the search function to look for recurring errors, and then we’ll do a “page-through” to ensure that we’ve addressed widows and orphans and word breaks (print books only). We then run PerfectIt Pro again, to catch any inconsistencies we may have missed or introduced.

Every markup that we make or correction that we suggest is informed by the copyeditor’s style sheet, a list of decisions the copyeditor made to make the book as a consistent as possible. If your book has been copyedited, ask your copyeditor for the style sheet so you can use it to guide you while proofreading. By the way, it’s never a good idea to proofread a book before it has been copyedited, so always make sure your book is copyedited before it’s proofread.

Every proofreader will handle the proofreading process differently. Your process will be different if you’re proofreading a print book or an ebook. Keep track of your process with each book, so you can find ways to make proofreading more efficient.

*To improve accuracy and efficiency, some proofreaders will strip the text from the designer’s PDF and paste the text into Word. This allows them to use the Word add-in PerfectIt Pro to efficiently check for inconsistencies. Any inconsistencies are marked up on the designer’s PDF.

3.Attend to details.
 It’s easy to allow details to slip past you as you read your book. Try not to get sucked into your story! Proofreading is a different kind of reading. You’ll need to read every letter, every punctuation mark, and every space. For example, proofreaders will slow down enough to notice when a period should be italicized, or set in roman type! Proofreaders learn to search for inconsistencies, and to see the smallest details when they read.
4.Read “aloud.”
In her handout Proofreading Secrets, proofreader Elizabeth Macfie explains that while reading, your brain will behave like the “autocorrect” function in a word processing program, meaning that it will tell you what should be on the page, instead of what is actually there. To bypass this tendency, read aloud or use a text-to-speech tool that can read the text aloud to you. (If you’re using Adobe Reader XI for PC, it has a text-speech function built in). Hearing the words will help to you to hear the errors that your eyes are not seeing.

Tip: If you “whisper read” you’ll save your vocal cords from getting too tired.

5.Read slowly.
 Read at a steady “thinking” pace—not too slow and not too fast. Reading aloud or using a text-to-speech tool can help you to go more slowly than you normally would if you were reading silently. Some text-to-speech tools will even allow you to adjust your reading speed.

Set a timer and keep track of your reading rate (number of pages per hour). You’ll be able to use that information to decide if this is how you want to spend your time for future book projects, or if hiring a proofreader is a more palatable option. Keep in mind that some kinds of books, such as dense and technical nonfiction books, will take you longer to proofread than others.

6.Take frequent breaks.
 Proofreading requires intense focus, and it can be difficult to sustain focus for long periods of time. Drink lots of water while proofreading to force yourself to take frequent breaks! Set goals to stay motivated. Decide how many pages or chapters you’ll proof before you’ll get up for a stretch.
7.Be kind to yourself.
 If you’re proofreading on a tablet or a Kindle, find a comfortable armchair to sit in. It’s nice to take a break from an office chair. Save your eyes from strain by positioning yourself near a window, so you have lots of natural light.

Summing it Up

There are many things to consider while proofreading. A plan, a few tricks from the pros, a handful of tools, and a little self-care will help to make the process easier and more enjoyable. If, in the end, you decide that DIY proofreading is not for you, that’s okay. I know at least two proofreaders who’d be happy to help you out!

*** Source:
Words are Weapons of Demons and Saints