Author Topic: Computer Help tips  (Read 19292 times)

Offline Spell Chick

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Computer Help tips
« on: November 09, 2007, 09:14:13 AM »
I have taught Microsoft products at the grade school, high school, and adult education levels. I know stuff about the suite of Office products that I think everyone else knows, too. I say things that end up sounding brilliant when they really are simply pedantic.

However, in a different place here I mentioned how to use AutoCorrect to make one's life much easier. It was mentioned that I could write a tips thing. I'm not sure how much more I know than other casual users. But I thought I might mention things here as I notice myself using shortcuts.

What I found myself doing this morning was starting a new section or chapter. I hate when I enter, enter, enter down to a fresh page and then go back and edit and my page break moves and it become all jumbled up. In order to make that not happen, you can make a forced page break by holding the Ctrl key while hitting enter. Then if you go back and edit your work, the page break remains static so that your chapters will start on fresh pages.

I don't know if this is helpful. I don't know how many other tips I know that casual users don't know. I would happily answer questions about working with Microsoft Office. If you ask something I don't know, I am also fairly good at finding out, or if I can't find out within a reasonable amount of time, perhaps others here would know or maybe it is just something none of us know or something Bill needs to add to make the program even more bloated.

Anyway, if you like keyboard tips (I hate reaching over for the mouse when I'm already typing) I might be able to help. I know that there are times you must simply use the mouse and menus, but I even know how to do that from the keyboard.  :P

Patti
Little Bits of History A short essay on something that happened on any day.

Imperfect Reason My thoughts, such as they are.

Offline Writers Block

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Re: Computer Help tips
« Reply #1 on: November 09, 2007, 06:36:21 PM »
Always nice to see tips.

I use manual page breaks, but had forgotten the ctrl key is the short cut - yes I do mean forgotten, it isn't a euphormism for didn't know.

I have seperate dictionaries for specific projects - particularly useful in scifi and fantasy situations, but can be good for when stories have more unusual 'foreign' names and dialect.

I also use 'notes' which I make - ermm - notes in, they usually link to a specific paragraph so as it moves the note follows. Can be anything in the note, a reminder to check something, anything. Only thing is the words are included in the wordcount.

Incidentally I use http://www.openoffice.org/
- similar to word - can open word docs and its free - and very good.
(I hate Microsoft so tend to avoid their products, but prefer windows due to compatability issues and software available. Maybe will switch to linux one day.)  ;)
I tend to critique in a harsh manner. Please remember it is not personal, but how I prefer anyone critiqueing me to be. It is far more useful IMO.

WB

Do unto others as you would have them do unto you.

Offline Spell Chick

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Re: Computer Help tips
« Reply #2 on: November 09, 2007, 07:27:06 PM »
In Open Office, the find and replace dialog box is opened with Ctrl + f.    ;D

I have that on my computer too, but MS Office has a few more of the fancy things I use frequently.

The Auto Correct is in both and can be used to make your computer work for you, but the double spacing doesn't seem to have a keyboard hot key combination in Open Office. The Ctrl+5 does do 1.5 spacing but single and double spacing doesn't seem to have one of those shortcuts.

Patti
Little Bits of History A short essay on something that happened on any day.

Imperfect Reason My thoughts, such as they are.

Offline DC

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Re: Computer Help tips
« Reply #3 on: November 10, 2007, 03:23:11 AM »
Hi Spchick,

First, I think your idea of posting tips is a good one. Many of us know different things, and I suppose we all assume that everyone else knows them. But that's not the case, I didn't know about Ctrl+F5, for instance. Thanks! I've got Open Office as well. I've just had a nose at View>Toolbars>Customise, and found that there are several 'spare' keys and combinations that you can program yourself. So my keyboard shortcut for double spacing is now F4... ;D There seemed to be quite a few 'spares', so scope for quite a bit of customisation, methinks.

Keep the tips coming, when ever you think of them. Maybe one of the mods might think this worth stickying, so we'd all know where to find it when we need a tip..?

Cheers,

Dave.
Life should NOT be a journey to the grave with the intention of
arriving safely in an attractive and well preserved body, but rather to
skid in sideways - Chardonnay in one hand - open throttle in the other -
body thoroughly used up, totally worn out and screaming : "Woo Hoo, what
a ride!"

Offline Chanee

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Re: Computer Help tips
« Reply #4 on: November 11, 2007, 11:53:09 PM »

I think this topic is a great idea! I know I'm not very knowledgeable when it comes to using microsoft word, so I can always use little tips on how to do things quickly and easily.  Patti, I actually did the f'ind and replace' thing you mentioned on the topic I started.  It was so helpful!! Thanks for that btw. Of course now I can't think of any questions I have on using word but when I do I'll try to remember about this.

-chanee

Offline DGSquared

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Re: Computer Help tips
« Reply #5 on: November 12, 2007, 01:26:00 AM »
I think this is a wonderful idea Patti. My Microsoft education has been strictly self taught without reading the directions. It's what we call a not-so, meaning not-so bright. I get by but it would sure be nice to be an efficient, lean, mean, writing machine.


I appreciate your tips. So, thanks!


~Deb
"Outside of a dog, a book is man's best friend. Inside of a dog it's too dark to read." -Groucho Marx

A child’s life is like a piece of paper on which every passerby leaves a mark. -Chinese proverb

Blondesplosion! ~Deb

Offline WESTON

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Re: Computer Help tips
« Reply #6 on: November 12, 2007, 02:49:14 AM »
All i used was a mac in school. its hard to learn this systym. its alien to me, but im getting better.....i might hit you up for some tips! 
the original...*ultra-anti-hero

*subject to perverse moods of alternate enthusiasm and melancholy

Offline Spell Chick

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Re: Computer Help tips
« Reply #7 on: November 12, 2007, 07:09:57 AM »
There is no way that I know of to make inside quotes begin with a capital letter. Perhaps this is good or after a break in the conversation, you would have to undo the thing. But Word sees the Quote Mark itself as the first letter of the next sentence.

There are times when the auto cap doesn't work even when it should. It will not recognize a new sentence if the last thing was a number or certain words. I don't know why it doesn't like it or world or a few others. Perhaps we should write to Bill.

Now, if your computer helps you too much, you can simply undo it by hitting Ctrl+z and it will undo the last thing it automatically corrected for you when you didn't want it corrected. This is useful sometimes.

Ctrl+z is the shortcut key for "undo" and if you can't remember that, simply clicking on the undo button with fix it as well.

Sorry I can't fix everything. LOL   There are some things only Bill can fix.

Patti
Little Bits of History A short essay on something that happened on any day.

Imperfect Reason My thoughts, such as they are.

Offline Chanee

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Re: Computer Help tips
« Reply #8 on: November 12, 2007, 09:52:43 PM »
Thanks! Shame about that...

C

Offline AJ Barnett

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Re: Computer Help tips
« Reply #9 on: November 13, 2007, 06:14:29 AM »
Hi SpChick, maybe you, or someone you know, can help me out.

I use a laptop with a touchpad mouse. My problem is that when I'm negotiating a Word document, sometimes on using the touchpad,the damn page suddenly shifts horizontally, and I have to go throuh the annoying process of clicking the horizontal page shift to get it back. I've been plagued by it for years, and thought it was my old Windows 98 giving problems, but now I have a new laptop with XP and it still does the same trick.

All suggestions gratefully received - Anthony
Author of <a href="http://amzn.to/aoTuEI">SHORT MOMENTS</a> and <a href="http://amzn.to/92VNu3">WITHOUT REPROACH</a>

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Offline DC

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Re: Computer Help tips
« Reply #10 on: November 13, 2007, 07:05:13 AM »
Hi Anthony,
Not sure how much help this will be, but...

It's some time since I stopped using MS word, in favour of Open Office. But I seem to recall that, at the bottom left of the Word window, you have a selection of three or four 'buttons', that alter the 'view' of your document. I don't have these in OO, but I always used the, I think, 'print view' option. this keeps the page in W.Y.S.I.W.Y.G. format. 'Normal' view gives you one huge page, on which, though your text wraps normally, you can move a seemingly infinite distance to the right of your text, requiring,as you say, clicking on the page shift to get back. Maybe try hitting these buttons, see what happens?

Of course, there's always a good chance I'm talking gibberish... :-)

Dave.
Life should NOT be a journey to the grave with the intention of
arriving safely in an attractive and well preserved body, but rather to
skid in sideways - Chardonnay in one hand - open throttle in the other -
body thoroughly used up, totally worn out and screaming : "Woo Hoo, what
a ride!"

Offline AJ Barnett

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Re: Computer Help tips
« Reply #11 on: November 13, 2007, 07:21:40 AM »
Thanks Dave, I'll try that. -Anthony
Author of <a href="http://amzn.to/aoTuEI">SHORT MOMENTS</a> and <a href="http://amzn.to/92VNu3">WITHOUT REPROACH</a>

Articles
<a href="http://bit.ly/caC9MG">Publishing on Amazon Kindle</a>
<a href="http://bit.ly/hVXo91">Romantic Suspense</a>
<a href="http://bit.ly/9gWaZd">Dialogue in Writing</

Offline Smurf

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Re: Computer Help tips
« Reply #12 on: November 14, 2007, 08:48:10 AM »
I've had this annoying horizontal shift problem as well. The other solution I'd suggest is to zoom the screen out a little so there's no side for the screen to scroll to. Personally, I set the zoom to a little less than the width of the text - usually about 105% / 117% - which gives a readable font size and no reason to shift from side to side.

Re-reading this thread, I have to add, I believe this only works if you're viewing in Print Layout...

« Last Edit: November 14, 2007, 09:02:13 AM by Smurf »
"My ancestors would spit on me if I broke bread with a Crow."
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Offline Smurf

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Re: Computer Help tips
« Reply #13 on: November 14, 2007, 09:00:26 AM »
A thread on computer tips is always a popular one on forums, I've found. Good call. ;D

My favourite time saver is autocorrect. If you find you've a word or phrase you're using a lot - I used to write technical documents with lots of acronyms and repetitions - Word can automatically drop the phrase in when you type a code.

For example, if I was using the phrase 'MyWritersCircle' a lot, it'd be a pain to type those letters all the time. If I set up autocorrect to recognise the code 'mwc' and change it to MyWritersCircle every time I type mwc, I wouldn't have to type the phrase each time.

If you want to have a play with autocorrect, you'll find it in Word on the Tools menu under AutoCorrect Options. Click the Autocorrect tab to pull up a screen where you can enter your phrase and code. You have to have the checkbox 'Replace text as you type' ticked, and then Word will correct various common typing errors (it works differently to the spellchecker and I've never found this a problem) as well as replacing your codes with your chosen phrases as you type.

You can even use it as it was intended, and add any common typing errors you make and they'll be corrected as you type - my favourite is beleive / believe. But who wants to use something for its intended purpose?  ;)

Hope that's of use, but drop me a line if I can help.

Cheers,

Smurf
"My ancestors would spit on me if I broke bread with a Crow."
"So would mine. But f**k 'em, they're dead."
-----------------------------------------------------------
If you've time, my science fiction can be found at:
http://abrucestewart.uk/anthology/

Offline Spell Chick

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Re: Computer Help tips
« Reply #14 on: November 14, 2007, 09:16:15 AM »
step by step process for adding to auto correct as copied from a different place here

Two ways:

1. Type out what you want it to actually look like, my case African-American
2. Highlight that text
3. Go to Tools; then select AutoCorrect Options ... (Older versions I believe just say AutoCorrect)
4. Type in what you want to type, my case afam
5. Click on Add
6. Click OK


Other way
1. Go to tools and open the AutoCorrect dialog box by clicking on the AutoCorrect options. ...
2. Type in abbreviated form and the way you want it to look
3. Hit add
4. Either add more autocorrect things, or click ok to close dialog box

Either way you will now get the machine to correct  your type.

afam comes up African-American, but if I want plural, I have to backspace once to add the S, I could put in afams and have it come up as the plural.

This section will hold a HUGE amount of data. I used to have whole forms stored in there so that they automatically popped up.

Caveat,
I never type my name because I just enter my initials and my name displays. My sister's initials are CAN and she does not want to have her name appear each time she writes the word "can" so she has to use something else. Be sure that whatever you enter is not a real word, and be sure it is spelled correctly!

You can go back and modify your entries. They can be deleted, too.

Best of luck. This makes typing so much easier for me and I hate to type. I love to write, tho. <<< In Word that would have come out though.

Little Bits of History A short essay on something that happened on any day.

Imperfect Reason My thoughts, such as they are.